1: Child Care Letters Cheat Sheet

Part of the series "Optimising Child Care"

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Making education great.

These childcare centre letters cheat sheet from Mark Woodland, CEO of Xplor aids in operational efficiencies. Mark is the owner of childcare centres himself and shares his knowledge and letters he has accumulated and needed along with his journey of building and centre based daycare.

These forms are what you’ll need as templates for letters from emergencies, observations to audits. You’ll have everything you need to simply follow the template and communicate effectively with parents and to comply with the government policy and the National Quality Framework (NQF). You’ll learn about the following;

  • Quality Area 1 Forms (Observations, Reflections and Outcomes)
  • Quality Area 2 Letters (Emergencies, Incidents, Safety and Cleaning)
  • Quality Area 3 Templates (Environment)
  • Quality Area 4 Templates (Bullying and Child Protection)
  • Quality Area 5 Forms (Behaviour incidents)
  • Quality Area 6 Letters (Enrolments, School Ready)
  • Quality Area 7 Letters (Staff meetings, Professional Development)
  • Audits and Checklists library
  • Sheets and Posters

Who should download this cheat sheet

  • Services needed to reduce admin with templates for efficient centre management.
  • Administrators wanting to ensure operational efficiencies.

Find other relevant cheat sheets here:


Many of the sections of this book are from my own personal experiences.  Building a childcare service is relatively straightforward if you follow the Annexes in the back of this book. What is not so straightforward is everything else.

I would love this book to be an active reference—something you can flip through to find useful guidance on specific topics when you need some perspective or advice.

I’ve included a checklist in each chapter to help you through certain situations. Like you I am still learning and although I am relatively successful in my own right, my experience is far from exhaustive.

When there are online references that might prove useful, I’ve included a footnote pointing to my website, where you can find more direct links to these resources.

Mark Woodland

CEO, Xplor